Remote Work Guide for Employees during the Coronavirus Pandemic

Are you a work-from-home employee looking for ways to become more productive with your job during these tough times? Then, you came into the right place. Easy Media listed a quick remote work guide that can help employees manage their time efficiently while they’re still telecommuting.

We’re already in the last quarter of 2020, but the COVID-19 cases on different parts of the globe are still increasing.

On top of that, businesses are also greatly affected – some of them already filed for bankruptcy, while others closed their establishments to reduce the spread of infection and enforced their employees to work remotely.

This year is tough for all of us, but we still need to survive and stay afloat. Make the most out of these last couple of months by adapting to the “new normal”.

Remote Work Guide for Employees

If the company you’re working with has shut down unexpectedly because of the pandemic’s impact, you may feel lost when transitioning to a work-from-home-set up at first.

You may be struggling with loneliness, communicating with your employer or other team members, and managing your own time because of the sudden change of work environment. But don’t worry – we’re here to provide you with an effective remote work guide.

Take a look at these helpful tips:

Establish a comfortable workspace

Working directly from the comfort of your own bed will not benefit you in the long run. It will just reduce your productivity. You shouldn’t put your working space on other areas of the house, too, as you might get distracted.

Always remember that it’s important to have a private space when working remotely. But this doesn’t mean that you should really build an exact office inside your house. Just make a space that can only be used for work – it will allow you to focus more with your tasks.   

Ensure that the space is comfortable and inviting so that you won’t mind spending a lot of time there. Of course, it’s not recommended to put a TV or other things that can distract your concentration.

Use the right equipment

You won’t be able to work properly if you don’t have the right telecommuting equipment. It doesn’t have to be a full set-up.

These basic devices are enough:

  • Desktop computer or laptop
  • Stable internet connection
  • Work phone
  • Corporate email access
  • Secure access to your company data and network
  • Noise-cancelling headphones
  • Pens and a notebook

Keep company data safe

When working remotely, you need to make sure that all company data are safe.

You should do these following tips to prevent a security breach from happening, as well as to keep hackers and viruses away from your computer:

  • Use personal hotspots when accessing files in public
  • Always update your laptop or computer’s security protection
  • Backup your data
  • Keep company data on your work computer
  • Don’t click suspicious links or emails
  • Encrypt all sensitive emails
  • Use an antivirus, encrypted drives, and a secure Wi-Fi connection
  • Deploy a VPN (virtual private network)
  • Always check the email address of the senders

Use telecommuting tools

This remote work guide also includes the tools that you can use for your WFH set up.

There’s a wide range of telecommuting tools available online. They can help you be more productive and efficient at your job. Other than that, they will also assist you in tracking your progress and communicating with your team or employer.

  • For time-tracking: Timesheet, TimeDoctor, TimeClick, Hubstaff, Toggle
  • For communication: Zoom, Slack, Microsoft Teams, Skype, Google, Hangouts, FaceTime
  • For project management: Google Drive, Trello, Zoho, Evernote, Buffer, Dropbox, Basecamp
  • For data protection: 1Password, LastPass, DLP (Data Loss Prevention)

Avoid distractions

It is easy to become distracted when you’re working alone. No supervisor, managers, or even colleagues around. Also, there are lots of errands that need doing around the house – it’s really difficult to avoid distractions.

However, you need to resist and put them off until you’re done with your job. Work as if you’re still in the office. You should also ask your friends and family to not contact you during your work schedule as it is all too tempting to have a little chat with them while you’re supposed to be concentrating on your tasks.

Communication is key

Depending on what type of discussion you’re having with the team, it is beneficial to supplement texts or emails with frequent voice and video calls.

Talking on the phone and video conferences help convey body language and tone of voice, which are both fundamental for effective communication. If there’s a part on the message or task that you don’t understand clearly, don’t hesitate to clarify it with your manager or employer so that you are both on the same page.  

Be accountable

Be transparent and accountable if you’re unable to complete something remotely or you can’t finish your tasks on their deadline. Communicate any issues with your team, manager, or client immediately so that they can look for extra resources if necessary.

Stay Productive Amidst the COVID-19 Pandemic

Telecommuting is not as easy as what most people think. There’s a fear of missing out, miscommunication, and self-isolation. To overcome these drawbacks, you need to be hardworking, driven, and proactive.

Always push yourself to be the best. Make sure to follow our remote work guide, too, as it can help increase your productivity more.