10 Tricks for a More Effective Time Management

Proper and effective time management is a must when it comes to being your most efficient and productive self at work. It is a skill that all people, especially employees, should have.

You will be able to track your time better and have the opportunity to monitor the each team member’s contributions and projects to the success of the company.

However, it can be challenging to develop.  To help you out, Easy Media Team listed a few tricks that you can use to hone your time management skills and be more productive.

1. Do a time check

If you don’t know how you spend your time, you wouldn’t know which tasks are stealing your time.  That’s why you need to do a time check on a regular basis to track everything.

For instance, you may be spending an hour checking emails instead of completing deadlines. When you know exactly where your time is going, you will be able to make better decisions about delegating tasks.

2. Create a to-do list

Begin your day with the list of assignments you hope to finish. Once you wake up, write down your projects and deadlines for the day and prioritize them. Then, as you finish them one-by-one, check them off the list. Each check will definitely give you a sense of accomplishment, which will motivate you to keep going.

3. Prioritize important tasks

Creating a to-do list is a big help. However, it’s not enough because you also need to know how to prioritize what’s on your list. The most important projects should be done first. Usually, these assignments take more time to complete or will be due sooner.

You should also break big tasks into smaller ones, so you won’t feel pressured and to make the accomplishment more realistic. Then, organize them based on due date, requester, and importance.

4. Minimize distractions

Distractions can surely ruin your time management practices because once you get distracted, you won’t be able to finish your projects at the right time. That’s why you should find ways to minimize them as much as possible.

Keep your phone on silent or turn on its “Do not disturb” settings. Then, block out the noisy chatter around the office by listening to some music. It’s also a great idea to go offline during work hours to avoid things like emails, social media, and news updates.  

5. Perform critical tasks in the morning

As mentioned earlier, you should dive into the most important tasks on your list first. The sooner you can finish them, the faster you can check them off your list. It is recommended to do these very critical projects in the morning because our minds and bodies are more energized during this time.

6. Don’t multitask

Multitasking is a great way to maximize time. However, studies show that it overloads the brain. Yes, you may be getting more tasks done at once, but it can have an opposite effect.

You will be more prone to errors, have less focus, and take more time to complete other projects. Always remember that our brain can only focus on one or two things at a time.

Multitasking too much can do more harm than good. It will only disorient your brain, so try avoiding it. 

7. Audit your time weekly

Auditing your time will also help improve your time management skills. So, record how much time you wish to spend on a project every week.

Make sure to track it carefully until you complete all the tasks. Then, compare the estimated time to the actual time you spent for the week to know if you’ve accomplished your goal or not.

These audits can be used to adjust your time management plans, so continue to review your results until you see gradual improvements and trends.

8. Utilize time management apps

You should also use time management apps and tools to track your time effectively.  Some of them can block the websites and platforms that might distract you while working, while others can assist you in prioritizing, organizing, and visualizing projects. You can even sync them with your time-tracking solution to be more productive.

9. Create a schedule for breaks

Our brains function best when switching between moments of rest and intense focus. So, if you want to concentrate more, you should create schedules for your breaks, too.

Doing this will ensure that you’re disengaging at optimal times and resting your brain. Grab a food, take a drink, do naps, go for a walk, or chat with co-workers. Your brain will definitely be happy for the break.

10. Learn to say NO

Saying no will help you avoid last-minute requests or overwhelming workload.

It will not just allow you to set boundaries with others and put yourself in charge of your workload; it will also give you a sense of empowerment. You will be prone to poor time management and burnout when you’ll always say yes and won’t set boundaries.

Be a More Productive and Efficient

“I don’t have time” is just an invalid excuse that will only keep you from reaching your goals. If you want to achieve great things and succeed in life, you need to create an effective time management plan and remove distractions or inefficiencies from your to-do list. Follow these tips and get started with your list today.